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How to Cultivate a Culture of Feedback

Opportunities for feedback can sometimes be lost. So, here’s how you can cultivate a culture of feedback within your remote team.

Why is cultivating a culture of feedback challenging?

One of the challenges of working remotely is that it can be difficult to encourage a culture of feedback. Comparatively, in a traditional workplace, it’s easy to have casual conversations about how someone’s doing or to give a compliment. However in a remote environment, these types of interactions are often lost. As a result, people feel like they’re not getting the feedback they need to improve their work.

There are a few factors that contribute to this difficulty. First, there’s the absence of a culture of feedback. In some remote workplaces, giving feedback is not encouraged or even discouraged. This can create an environment where people are afraid to speak up or give honest feedback for fear of reprisal. Second, there may be a lack of trust between remote workers and their managers. Without the ability to have regular face-to-face interactions, it can be harder to build trust and rapport. Third and last, there’s the simple fact that it’s easier to ignore someone when you’re not in the same room. It’s easy to put off giving feedback when you don’t have to see the person’s reaction in real-time.

Benefits of giving feedback

In today’s workplace, feedback is essential for helping employees grow and reach their full potential. For example, cultivating a feedback culture helps create a system of openness and accountability. When employees feel they can safely give and receive feedback, they are more likely to take ownership of their work. Additionally, it would encourage them to invest more in their team’s success. Furthermore, feedback also helps to improve communication within a team. By openly sharing thoughts and ideas, team members can better understand each other’s perspectives and find common ground.

Ultimately, being aware of the difficulties involved and taking steps to overcome them can help create a culture of feedback. In turn, this will benefit everyone in your remote workplace. After all, cultivating a culture of feedback is a skill; one can develop it through practice.

How do you cultivate a culture of feedback?

1. Hone your team’s growth mindset.

To grow a culture of feedback within your remote team, you need to hone the growth mindset of your employees. Individuals with a growth mindset believe they can develop their abilities through effort, good teaching, and persistence. As a result, they are more likely to be receptive to feedback and willing to work hard to improve their performance. Additionally, individuals with a growth mindset are more likely to see failure as an opportunity to learn and grow. 

2. Fabricate a feedback-safe environment.

You can do a few simple things to help cultivate a culture of feedback in your workplace. For instance, create a safe space for people to give and receive feedback by ensuring that there is no judgment or retribution for honest feedback. This means managers must set the tone from the top, encouraging open communication and discouraging retaliation. Additionally, it’s crucial to establish clear guidelines for giving feedback and ensure everyone is on the same page about what is acceptable. Finally, it’s vital to create a system for employees to provide anonymous feedback so they can speak freely without fear of reprisal. 

3. Make feedback a routine. 

To make feedback a routine within your workplace, start by encouraging employees to give and receive feedback regularly. You might hold weekly or monthly meetings where staff can share feedback or create an online forum where team members can post comments and suggestions. Further, you can also encourage employees to give feedback through informal channels, such as one-on-one conversations or emails. Whatever method you choose, the important thing is ensuring employees feel comfortable giving and receiving feedback. If you create a culture of feedback, you’ll soon see the benefits in terms of improved communication, collaboration, and overall performance. 

4. Encourage constructive feedback.  

Feedback culture can sometimes devolve into negative and personal attacks that do nothing to improve performance. To encourage constructive feedback, business leaders should clarify that negative comments are unacceptable. Also, it should be specific, objective, and actionable. Additionally, managers and employees should direct feedback at the behavior or action, not the person. For example, rather than saying, “you’re always late,” try “I noticed that you were five minutes late to the meeting.” 

If you follow these guidelines, you can ensure that employees receive feedback as intended – to improve performance and promote growth.

5. Teach them to apply the feedback they received.

To create a culture of feedback in your organization, you must teach your employees how to receive and apply feedback effectively. This is because feedback only works if your remote team uses it correctly. Some people may feel defensive when they receive feedback, and as a result, they may be resistant to change. Others may not know how to apply the feedback they receive constructively. By teaching your employees how to receive and apply feedback, you can help them to make the most of this valuable tool. When employees can use feedback effectively, it can improve performance and satisfaction at work.  

6. Put the spotlight on yourself too.

If you want to cultivate a culture of feedback, you need to be willing to give and receive feedback yourself. This means being open to different perspectives and being able to have tough conversations. 

Model the behavior you want to see in others by being open to feedback and using it as an opportunity to grow. When receiving feedback, try to avoid getting defensive. Remember that the goal is to improve your performance, not to put you down. By being willing and able to give and receive feedback, you can help create a culture of feedback that will benefit your team in the workplace.

7. Create space for the application. 

One way to create a culture of feedback is to set aside space for it. This can be a virtual space like a company group chat or company group page. Consequently, the important thing is to have a dedicated place where employees can give and receive feedback. This space should be easily accessible and welcoming, with clear guidelines on how to use it.

Additionally, employees should feel comfortable giving honest feedback, knowing employers use it to improve the workplace. When done correctly, setting aside space for feedback can help to create a culture of open communication and continuous improvement.

8. Encourage all-level feedback.  

Feedback should be given at all levels of the organization. This type of feedback helps to ensure that employees are held accountable for their actions and allowed to improve their performance. Further, all-level feedback includes feedback from employees to their managers, from managers to senior leaders, and from customers or clients to the organization. 

Additionally, management should always lead by example and be open to receiving feedback. Employees should give comments freely and without fear of reprisal. Lastly, such feedback should be taken seriously by leaders. 

Assembling your remote team.

To cultivate a culture of feedback, it is essential to assemble the right team. So, the team should be composed of individuals open to hearing feedback and willing to give it constructively. By building the right team, you can create a culture of feedback that will help your organization to grow and improve. 

Book a discovery call with our industry experts to assemble your best remote team!

Read more: 5 Business Statistics Why You Need a VA this 2022

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